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With the Deepbox App 2.0, you can pay and store invoices directly from the app. The app allows you to pay invoices directly through various e-banking solutions and then save the invoice in the Deepbox. When Deepbox is used in combination with an ERP system, invoice payments via ERP can be initiated directly from the DeepBox App.

Requirements for payment via ERP:

• The setting is supported from the following Abacus/Ninja versions: 
  • from version 2022, Service Pack 15.03.2023 (Abacus recommendation: 15.09.2023 Patch)
  • from version 2023, Service Pack 15.05.2023 (Abacus recommendation: 15.09.2023 Patch)
  • from version 2024 
  • AbaNinja: expected from the end of October
• In the connected ERP system, bank connections must be configured to allow automatic payments.

For the automatic processing in ERP to work, this function must also be activated in the DeepO settings. These settings can be found in the DeepO settings/Box settings/Payments. Here, the settings for payment information and automatic processing of invoices from the DeepBox App can be made. The impact of the settings is summarized in the table below.

Note: If there is no ERP connected to the DeepBox, the settings have no effect on the DeepBox App.

Video Description

1. Payment details are hidden by default.

• In the DeepBox App, invoice details are not displayed. In addition, invoices can only be uploaded to the Deepbox and cannot be paid directly from the app. 
• In the DeepO Editor, payment details are not displayed.

2. Enable "Payment Details" Panel

When the "Enable 'Payment Details' Panel" toggle (1) is activated, the default setting "Already paid" / "To be paid" for payment can also be defined (2).

• When the setting is activated, the DeepBox App displays the "Invoice Details" section (1). The default setting is adopted for newly entered invoices from the settings (2).
  However, in version 2024, the receipt is marked as "Already Paid" when processed through the accounts payable, or an optional manual payment is created.
• In DeepO, the "Payment Details" panel is displayed when the setting is activated (1). Newly entered invoices then use the default setting (2).

3. Enable "Allow Payments"

• If the "Allow Payments" setting is enabled, the DeepBox App activates the function that allows an invoice to be paid via ERP from the app. The invoice is uploaded for payment but remains in the DeepBox Inbox for verification.
• In the DeepO Editor, the "Submit Payment" toggle is displayed. When the setting is activated, the payment is executed after "Accept & Process."